Getting rid of paper in your life is one of the greatest joys imaginable. Digitizing everything makes life easier as everything can be found quickly by every-word searches. Going all digital saves space, reduces clutter, and also reduces frustration. It’s also easier to make backup copies of digital files than it is to make backup copies of paper. You can see my earlier articles, Why I Went Paperless at http://goo.gl/eg0cyd, and How to Go Completely Paperless in Two Days at http://goo.gl/4yMOTE. I also vowed on January of this year (at http://goo.gl/pzSMns) that my 2013 New Year's Resolution was to go completely paperless by the end of the year. I am glad to say I have met that goal in much less than 365 days.
This week, I found an ebook entitled Paperless, written by David Sparks, who writes for MacWorld magazine. This book shows you how to go paperless using software that is already included with every Macintosh or available for download at no charge. This one book covers the use of Macintosh, iPad and iPhone. In December 2012, Apple awarded Paperless a "Best of 2012" award.
I read the intro and immediately purchased the ebook. I am still digesting the ideas presented. Most of what I have done in the past agrees with David Sparks' methods, but he offers a number of additional ideas I had never thought of.
Although Paperless is designed to get your personal papers under control, it’s full of great ideas for family archivists, too. It shows you how to capture, process and manage your digital documents and discusses the tools needed to make it all happen. It describes methods of finding and retrieving the digital documents when needed, usually faster than finding similar documents that have been printed on paper.
Almost as interesting as the book’s content is the book’s construction. The book was built using iBooks Author. There are two versions of Paperless available, one is for iPad and the other is a PDF version that can be read on any computer. Both versions include more than an hour and a half of video and screencast demonstrations of the processes discussed in the book. With the iBooks version, those videos are viewed right in the book. On the PDF version, when you click on the screencast’s title image, the video pops up in your QuickTime player (which is downloadable from the web if you don’t already have it).
If you are a Mac user and want to learn how to better capture, digitize, and manage your family history archive–not to mention your personal papers–this book tells you and shows you how to do it.
When using my iPad, I was able to first download a sample of a few pages before paying for the entire book. Reading those few pages convinced me; I immediately purchased the entire book.
Paperless is updated frequently. Version 1.3 is currently available.
Paperless by David Sparks costs $9.99 for the iPad version. For some reason, the PDF version costs one penny more: $10. Of course, the PDF version also can be read on Windows or Linux computers. If you are a Windows owner who also owns an iPad, you will find some information in this book to interest you. However, Windows users probably will not find the book to be as useful as will a Mac user.
You can learn more at http://macsparky.com/paperless/.